Do your employees know what to do if their work laptop or smartphone goes missing? We’ll tell you what steps to take to reduce cybersecurity risk from lost devices.
Few things invoke instant panic like a missing smartphone or laptop. These devices hold a good part of our lives. This includes files, personal financials, apps, passwords, pictures, videos, and so much more.70 million lost smartphones every year. The owners only recover about 7% of them. Workplace theft is all too common. The office is where 52% of stolen devices go missing. If it’s a work laptop or smartphone that goes missing, even worse. This can mean the company is subject to a data privacy violation. It could also suffer a ransomware attack originating from that stolen device. In 2020, Lifespan Health System paid a $1,040,000 HIPAA fine. This was due to an unencrypted stolen laptop breach.
The Minutes After the Loss of Your Device Are Critical The things you do in the minutes after missing a device are critical. This is the case whether it’s a personal or business device. The faster you act, the less chance there is for exposure of sensitive data. What Types of Information Does Your Device Hold? When a criminal gets their hands on a smartphone, tablet, or laptop, they have access to a treasure trove. This includes:
- Photos & videos
- Access to any logged-in app accounts on the device
- Passwords stored in a browser
- Cloud storage access through a syncing account
- Text messages
- Multi-factor authentication prompts that come via SMS
- And more
Steps to Take Immediately After Missing Your DeviceAs we mentioned, time is of the essence when it comes to a lost mobile device. The faster you act, the more risk you mitigate for a breach of personal or business information. Here are steps you should take immediately after the device is missing. Activate a “Lock My Device” Feature Most mobile devices and laptops will include a “lock my device” feature. It allows for remote activation if you have enabled it. You will also need to enable “location services.” While good thieves may be able to crack a passcode, turning that on immediately can slow them down. What about “find my device?” There is usually also a “find my device” feature available in the same setting area. Only use this to try to locate your device if you feel it’s misplaced, but not stolen. You don’t want to end up face to face with criminals! Report the Device Missing to Your Company If It’s Used for Work If you use the device for business, notify your company immediately. Even if all you do is get work email on a personal smartphone, it still counts. Many companies use an endpoint device manager. In this case, access to the company network can be immediately revoked. Reporting your device missing immediately can allow your company to act fast. This can often mitigate the risk of a data breach. Log Out & Revoke Access to SaaS Tools Most mobile devices have persistent logins to SaaS tools. SaaS stands for Software as a Service. These are accounts like Microsoft 365, Trello, Salesforce, etc. Use another device to log into your account through a web application. Then go to the authorized device area of your account settings. Locate the device that’s missing, and log it out of the service. Then, revoke access, if this is an option. This disconnects the device from your account so the thief can’t gain access. Log Out & Revoke Access to Cloud Storage It’s very important to include cloud storage applications when you revoke access. Is your missing device syncing with a cloud storage platform? If so, the criminal can exploit that connection. They could upload a malware file that infects the entire storage system. They could also reset your device to resell it, and in the process delete files from cloud storage. Active a “Wipe My Device” Feature Hopefully, you are backing up all your devices. This ensures you have a copy of all your files in the case of a lost device. Does it look like the device is not simply misplaced, but rather stolen or lost for good? If so, then you should use a remote “wipe my device” feature if it has been set up. This will wipe the hard drive of data. Need Mobile Device Security Solutions? No matter what size company you have, mobile device management is vital. Contact us to learn more about our endpoint security solutions.